Screen sharing notes
Use PowerPoint notes while sharing screen on Mac.
NotesPresenter keeps speaker notes, slide context, and timing visible locally while your meeting app shares only the PowerPoint window.
- Keep PowerPoint notes visible on your Mac
- Share the deck without exposing speaker notes
- Use one screen for notes, slide context, and timing
Short answer
Can I see PowerPoint notes while sharing my screen?
Yes. Share only the PowerPoint window and keep NotesPresenter visible locally for private speaker notes.
Private screen sharing
For presenters who search for notes while sharing screen, not app-specific setup.
Share a window, not the desktop
Choose PowerPoint in the share picker so attendees see the slides and not your NotesPresenter window.
Keep notes useful
Read current-slide notes and track thumbnails instead of hiding a notes document behind the presentation.
Stay on time
Use timing and pace context while the deck is shared in the meeting or recording app.
Setup steps
Use notes while sharing screen in three steps.
- 1
Open NotesPresenter with the deck
Load the PowerPoint file so your speaker notes, slide context, and timing are available.
- 2
Start PowerPoint
Keep PowerPoint and NotesPresenter visible together on the Mac screen.
- 3
Share only PowerPoint
In the meeting or recording app, select the PowerPoint window rather than the full screen.
Presentation workflow
Share the deck. Keep the notes.
The safest one-screen setup is simple: prepare notes locally, share only PowerPoint, and keep NotesPresenter visible to you.
Default sharing rule
Choose the PowerPoint window in Zoom, Teams, or Meet. Do not share the full desktop.
Step 01
Open the deck
Load your PowerPoint file in NotesPresenter so your slide notes and timing plan are ready beside the deck.
You see
The deck notes, slide thumbnails, and timing plan before the presentation starts.
Audience sees
Nothing yet. This is your private setup step.
Result
Your speaker notes are ready before Zoom, Teams, or Meet starts sharing.
Onboarding flow
Learn the workflow before your first talk.
The onboarding walkthrough covers deck connection, private notes, presentation start, and timing so the one-screen setup is clear before you go live.
View onboarding flow
FAQ
Common questions about PowerPoint notes while sharing screen.
What should I avoid sharing?
Avoid sharing the entire desktop if your notes should stay private. Share the PowerPoint window instead.
Does this work with one Mac screen?
Yes. NotesPresenter is built for one-screen Mac workflows with PowerPoint and private notes side by side.
Will people see my notes if I share the whole screen?
They may see anything visible on your desktop. Use PowerPoint window sharing to keep notes private.
Is this different from the screen-share guide?
This page focuses on the general one-screen notes workflow. The guide covers more detailed screen-sharing troubleshooting.
Can I use this for recording too?
Yes, if your recorder can capture the PowerPoint window instead of the whole desktop.
Does NotesPresenter upload slides?
No. NotesPresenter reads PowerPoint files locally and does not require cloud upload.
Use private PowerPoint notes while sharing screen.
NotesPresenter keeps notes, current-slide context, and timing visible locally while your audience sees only PowerPoint.